Student Property Inventory
Student Property Inventory
Independent, photo-supported inventories built for student lets, shared houses and HMOs, every bedroom and communal area documented separately, with a large team for the summer changeover.
From £110
Overview
At the start of a student tenancy our clerks draw up an inventory recording the condition of the decor, floors, ceilings, fixtures, appliances and furniture, take meter readings and test the alarms. Each bedroom and communal area is assessed individually so responsibility is allocated fairly between housemates. The report goes directly to students, landlord or agent, and tenants typically type in their comments within 7 days of moving in. A good schedule of condition at the start is what avoids a dispute over the deposit at the end of the academic year.
Benefits
Per-Room, Per-Tenant Detail
Individual bedroom and communal area assessments, so responsibility sits with the right housemate.
Clickable Photographs
Several dated, high-quality photographs for each item, all furniture listed and photographed.
Large Team Available
Enough clerks to handle the July-September changeover across whole portfolios, with priority slots.
3 Hour Turnaround
Reports emailed within 3 hours and distributed instantly to every student, the agent and the landlord.
Imposes Responsibility
Clear evidence of condition and cleanliness that supports fair deposit claims at the end of the year.
Single-Room Inspections
If one tenant leaves before the others, we can inspect just that room.
Who it's for
- Student landlords
- Letting agents managing student properties
- HMO landlords
- Purpose-built student accommodation providers
- Single properties and large student portfolios alike
What's included
- Room-by-room condition descriptions
- Individual bedroom and communal area assessments
- Fixtures, fittings and contents documentation
- All furniture listed and photographed
- Cleanliness evaluation
- Several dated photographs for each item
- Meter readings recorded on the day
- Smoke and CO alarms tested for function and expiry
- Fit for Human Habitation report included
- Clear notes on fair wear and tear
- Digital report within 3 hours
Process
Designed to handle multiple rooms and tenants efficiently. Book online, no need to check availability, and we allocate clerks and confirm once we receive your order.
1
Book your changeover slots
Reserve priority slots ahead of the summer turnaround; send us the original inventory if it isn't ours.
2
Per-room inventory
Each bedroom and shared space documented individually, meters recorded and alarms tested.
3
Students comment & sign
Every tenant receives a copy instantly and can add comments and photographs online within 7 days.
4
Reports delivered
Digital reports for the property and each room, within 3 hours.
Why student homes need professional inventories
Student properties see higher wear and tear, shared use of communal areas, short academic-year tenancies and an increased risk of deposit disputes.
A professional student inventory gives clear evidence of condition and cleanliness, fair allocation of responsibility between housemates, strong support for deposit claims, and transparency for all parties.
Check-outs and deposit disputes
Our student check-out reports compare the end-of-tenancy condition directly against the original check-in, ours or another company's, to justify deductions, resolve disputes fairly and provide evidence accepted by DPS, TDS and MyDeposits.
Anything repaired or replaced should be like for like: a second-hand desk should not be replaced with a brand-new one. Tenants must return the property in the condition it was let, allowing for fair wear and tear.
Specialist student services
Student check-in inventories, student check-out inventories, mid-term / interim inspections, HMO and shared-property inventories, and schedule of condition reports.
All produced independently and delivered digitally. Our detailed evidence helps ensure the other party doesn't take a dispute to the arbitrator, or, if they do, supports your case.
Pricing Guidance
From £110
Priced per unit, multi-room discounts available for larger HMOs.
Frequently asked questions
Do you provide inventories for shared student houses?
Yes. We specialise in inventories for shared student houses, HMOs and multi-occupancy properties.
Do you inventory individual bedrooms?
Yes. Each bedroom and communal area is documented separately for clarity and fairness.
Can you inventory only a specific bedroom?
Yes. If one or more tenants in an HMO or student property end their tenancy before the others, we can inspect that room only.
Can you handle a whole HMO in one visit?
Yes, our clerks are set up to document multiple rooms and shared spaces in a single visit, and we have a large team available for the summer changeover.
How far ahead should I book for September?
We recommend booking summer changeover slots at least 4-6 weeks ahead.
Do tenants need to attend the inventory?
Tenant attendance is optional. Inventories can be completed independently with access, and each student can review, comment and sign online, typically within 7 days of moving in.
Are student inventory reports accepted for deposit disputes?
Yes. Our independent reports are suitable for use with DPS, TDS and MyDeposits.
How quickly will we receive the report?
Typically within 3 hours, depending on property size.
Related services
Ready to book a Student Property Inventory?
Most bookings confirmed within the hour, reports delivered within 3.