Inventory Only
Inventory Only
A standalone, independent photographic record of a property's condition and contents, clickable photographs, meter readings and alarm tests, delivered within 3 hours.
From £100
Overview
Most landlords take a deposit as security against unpaid rent or damage. An inventory is the complete record of the property, its furniture and fittings, and their condition at the time of the check, compiled by an independent, impartial clerk so it can be relied on by both sides. An Inventory Only report gives you that baseline without a joint appointment with the tenant: we photograph and document every room, fixture and meter reading, test the alarms, and send the report to you and anyone else you name the same day.
Benefits
Clickable Photographs
Several dated, high-quality photographs for each item, embedded in the report and enlargeable with a click.
3 Hour Turnaround
Your report lands within 3 hours of us entering the property, distributed instantly to every party you name.
Dispute-Ready Evidence
Clear, impartial observations suitable for DPS, TDS and MyDeposits adjudication.
No Appointment Needed
Tenant attendance is optional, we collect keys, complete the inventory with access, and label the keys before returning them.
Tenants Comment & Sign Online
Tenants and agents receive a copy instantly, can type in their comments, upload photographs and sign in the browser.
Everything In One Document
No printing, mailing, chasing or filing, agents save on average over £200 a month by using our reports.
Who it's for
- Private landlords self-managing a let
- Letting agents needing a fast baseline record
- Property managers and HMO landlords
- Student accommodation providers
- Commercial property owners
- Portfolios where a joint check-in isn't practical
What's included
- Comprehensive room-by-room list of property condition
- Several photographs for each item
- Cleanliness assessment of every room
- Meter readings recorded on the day
- Location of the stopcock
- Appliance manuals listed
- Smoke and CO alarms tested for function and expiry
- Fit for Human Habitation report included
- Key schedule, with keys labelled
- Digital report delivered within 3 hours
Process
A straightforward visit, no tenant coordination required. You don't need to check availability, book the property and we allocate a clerk for the scheduled date, then confirm once we receive your order.
1
Book online
Choose a date. We collect the keys from you or your agent and confirm the appointment.
2
On-site inventory
Our clerk photographs and documents every room, fixture and meter, and tests the alarms.
3
Report delivered
Within 3 hours the digital report is emailed to you and every party you name. Print, share, comment or sign from any device.
How you receive the report
We email you a detailed written report with high-quality photographs within 3 hours of entering the property. Give us the tenant's or any other party's email and they receive a copy instantly, so there is nothing else left for you to do.
As soon as the inspection is complete you get a notification. From there you can print hard copies, send the PDF, and sign the report, all from your desk or mobile.
Built for dispute resolution
Agent, landlord and tenant can sign, share and comment on the report, and upload new photographs directly in the browser. Everything stays in one document, no files, photo folders or multiple versions to manage.
Without an independent inventory, landlords and agents can struggle to justify deposit deductions. Ours give you clear, factual evidence to consistent standards that comply with deposit protection requirements.
Saving you time and money
You won't have to print, manipulate, mail, sign, chase, file returned check-ins, or store documents and photographs. On average our clients save over £200 every month.
Letting agents and landlords with larger portfolios qualify for discounted rates, most report savings of around £600 per month per office while reducing downtime in the tenancy cycle.
When you need an inventory
An independent inventory is most often booked before a let begins, but a dated, photographic record of a property's condition is useful at every point in its life.
Before letting out
Start of tenancy
During the tenancy
End of tenancy
Buying a property
Inheritance
Separation
Divorce
Pricing Guidance
From £100
Final price depends on property size and room count, confirmed before booking.
Frequently asked questions
Why do I need an inventory?
No matter how well a tenant looks after the property, it will not be in the same condition at the end of the tenancy as at the start. A detailed, impartial inventory at the start gives both sides the evidence they need at check-out.
Do I need the tenant present?
No. Tenant attendance is optional, an Inventory Only report is completed independently with access. We're happy to coordinate a joint appointment if useful.
Can you collect and return property keys?
Yes. Our clerks collect keys from the letting agent or landlord. Once the inventory is complete we label all the keys, so if you need copies cut for the new tenants you won't have to revisit the property.
How quickly will I receive my report?
Typically within 3 hours of us entering the property, depending on size and service type. It is delivered digitally to every party you name.
Are your reports accepted for deposit disputes?
Yes. Our reports are suitable for use with UK deposit protection schemes including DPS, TDS and MyDeposits.
Do you offer discounts for letting agents?
Yes. We offer discounted rates to letting agents and landlords with larger portfolios, most clients report savings of around £600 per month per office.
Can this be upgraded to a Check In?
Yes, let us know when booking and we'll arrange for the tenant to sign off on the day.
Related services
Ready to book Inventory Only?
Most bookings confirmed within the hour, reports delivered within 3.