For Letting Agents
Professional Inventory Services for Letting Agents
Reliable, independent inventory reporting that helps protect your landlords, tenants, and agency. Hamilton Property Inventory Group provides detailed inventory, check-in, check-out, and inspection reports designed to support professional property management.
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Overview
Managing rental properties requires clear documentation and dependable service partners. We work with letting agents to deliver professional inventory reports that support smooth tenancy management and help reduce the risk of disputes. Our reports provide structured documentation that can support deposit negotiations and help demonstrate the condition of a property throughout the tenancy.
Benefits
Fast, available, reliable
Turnaround: 3 hours after access. Unlimited availability. No missed appointments.
Fully insured
Public Liability and Professional Indemnity insured, trained to highest AIIC standards.
Effortless management
We send a copy of the report to all parties involved, no need to spend time with admin.
99.9% Accuracy guarantee
No dictation, no outsourced typing, all reports completed on site for clear evidence to minimise disputes.
Growing coverage
Covering South West England and parts of London, with a staged rollout to UK-wide coverage using local clerks.
Single point of contact
One point of contact for all your bookings, centralised invoicing, minimise calls and admin tasks.
We work with
- Independent letting agents
- Estate agencies with lettings departments
- Property managers
- Portfolio landlords
What our reports include
- Room-by-room property descriptions
- Documentation of fixtures and fittings
- Photographic evidence
- Clear report formatting
Process
Working with HPIG is straightforward.
1
Book the inspection
Schedule an inventory appointment at a convenient time.
2
Property inspection
A detailed room-by-room inspection is carried out.
3
Report delivery
The completed report is delivered promptly, usually within 3 hours.
Inventory & Schedule of Condition
A detailed report documenting the condition, fixtures, fittings, and contents of the property before the tenancy begins.
Check-In Reports
Confirming the property's condition at move-in, ensuring tenants understand the inventory, testing smoke alarms, recording signatures on the report and handing over keys.
Check-Out Reports
A comparison report identifying any changes in property condition at the end of the tenancy.
Interim Inspections
Mid-tenancy inspections that help agents identify maintenance issues early and keep landlords informed.
Instant Inventory Report Distribution
As soon as our clerk leaves the property, the report is complete and sent automatically for electronic signing to you, the landlord and tenant(s). No further input is required from the agent or landlord.
Professional Standards
Trained by the Association of Independent Inventory Clerks, with £1,000,000 Professional Indemnity Insurance and £5,000,000 Public Liability Insurance. These protections give agents and landlords confidence in the reliability of our reporting.
Fast, Accurate Independent Reports
Last minute booking, heavily furnished property, complex country house, listed mansion or any home inventory requirement: our team of clerks is available 7 days a week, with a 3-hour typical turnaround across the South West of England and London.
Evidence Adjudicators Look For
Adjudicators look for clear inventory, check-in and check-out evidence with photos, not opinions or memory. We complete reports on site, not dictated and typed later, so what's in the property is what ends up in the report.
You Stay in Control
We handle the appointment, document the condition clearly, and deliver digitally, so you stay in control without being dragged into the details.
Pricing Guidance
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Fixed fees by property size and furnished or unfurnished, with a simple add-on for extra rooms. Commercial and hotel work is quoted from the details provided.
Frequently asked questions
How fast do I get the report?
Reports are delivered within about 3 hours after access/keys.
Do you offer clear fixed fees?
Yes for residential: fixed fees by property size and furnished/unfurnished, with a simple add-on for extra rooms; commercial and hotel work is quoted from details provided.
Do you cover my area?
Our service is available in the South West and parts of London, and we have a nationwide expansion plan.
What can you do to limit disputes?
Clear notes, photo evidence and a consistent structure make it easier for tenants to agree, and easier to defend fair deductions.
How can you increase the efficiency of a letting agency?
You will spend less time chasing signatures and follow-ups. Digital delivery and on-site signing and comments mean fewer calls, fewer emails, and fewer loose ends after move-in.
Can you handle last minute requests?
Yes. When timelines change, we can fit you in even at the last minute and still deliver a detailed report fast.
Related services
Ready to book your Portfolio's Inventories?
Most bookings confirmed within the hour, reports delivered within 3.