For Landlords
Professional Inventory Services for Landlords
Protect your property and avoid costly disputes with detailed, independent inventory reports. Hamilton Property Inventory Group provides clear, evidence-based documentation of your property's condition at the start and end of every tenancy.
From £80
Overview
Without a detailed inventory report, it can be difficult to prove the condition of a property during deposit disputes. A professional inventory provides a clear record of the property's condition before and after a tenancy, helping protect landlords from unfair claims and damage costs.
Benefits
Evidence in Deposit Disputes
Detailed written descriptions, photographic documentation and structured reports accepted by deposit schemes help support claims for damage or missing items.
Instant Report Distribution
As soon as our clerk leaves the property, the report is sent automatically for electronic signing to you and your tenants. There is nothing left for you to do.
Fast Turnaround
Most reports are delivered within 3 hours of getting access, so you receive a reliable, professional service.
A proper inventory helps
- Provide evidence during deposit disputes
- Document the condition of fixtures and fittings
- Ensure transparency between landlord and tenant
- Protect the value of your property
What our reports include
- Room-by-room property descriptions
- Documentation of fixtures and fittings
- Photographic evidence
- Clear report formatting
Process
Working with HPIG is straightforward.
1
Book the inspection
Schedule an inventory appointment at a convenient time.
2
Property inspection
A detailed room-by-room inspection is carried out.
3
Report delivery
The completed report is delivered promptly, usually within 3 hours.
Inventory & Schedule of Condition
A detailed report documenting the condition of the property, including fixtures, fittings, and contents before a tenant moves in.
This report provides the baseline record used throughout the tenancy.
Check-In Reports
The check-in report confirms the property's condition when the tenant moves in and ensures the inventory is properly acknowledged.
This helps ensure that both parties understand the property's documented condition.
Check-Out Reports
At the end of the tenancy, the check-out report compares the property's condition with the original inventory.
This helps identify any changes, damage, or missing items.
Interim Inspections
Mid-tenancy inspections allow landlords to monitor the condition of the property and identify maintenance issues early.
Professional Standards You Can Trust
HPIG maintains high professional standards and operates with full insurance cover: trained by the Association of Independent Inventory Clerks, with £1,000,000 Professional Indemnity Insurance and £5,000,000 Public Liability Insurance.
Turnaround for Larger Properties
In some cases, turnaround may vary for large HMOs, multi-unit buildings, heavily furnished properties, and commercial or complex properties.
Pricing Guidance
From £80
Fixed fees by property size and furnished or unfurnished, with a simple add-on for extra rooms. Commercial and hotel work is quoted from the details provided.
Frequently asked questions
How fast do I get the report?
Reports are delivered within about 3 hours after access/keys.
Do you offer clear fixed fees?
Yes for residential: fixed fees by property size and furnished/unfurnished, with a simple add-on for extra rooms; commercial and hotel work is quoted from details provided.
Do you cover my area?
Our service is available in the South West and parts of London, and we have a nationwide expansion plan.
What can you do to limit disputes?
Clear notes, photo evidence and a consistent structure make it easier for tenants to agree, and easier to defend fair deductions.
Do I need to go through a letting agent?
No. Landlords can book directly with us for any of our services.
Can you handle last minute requests?
Yes. When timelines change, we can fit you in even at the last minute and still deliver a detailed report fast.
Related services
Ready to book your Inventory?
Most bookings confirmed within the hour, reports delivered within 3.