Inventory Check Out | Hamilton Property Inventory Group

Inventory Check Out

An independent, line-by-line comparison against the original inventory, damage, cleanliness and missing items documented, fair wear and tear allowed for, delivered within 3 hours.

Book Your Inventory

Check Fees

From £90

Overview

A check-out inventory is carried out once the tenant vacates. Our clerk records the condition of the property, fixtures, fittings and cleanliness and compares them directly against the original check-in inventory, ours or another company's. Every difference is noted, meter readings are taken, alarms tested, and the report is sent to the agent or landlord the same day. The current condition is assessed against the original taking into account the length of the tenancy and type of occupancy for fair wear and tear, so both sides have clear grounds for agreeing the deposit split.

Benefits



Line-by-Line Comparison

Every item checked against the original inventory, damage, changes, dirtiness or missing items identified and highlighted.



Highlights Responsibility

Clear notes distinguishing chargeable damage from fair wear and tear, so deductions are justified and proportionate.



Clickable Photographs

Several dated, high-quality photographs for each item, enlargeable with a click and cross-referenced to the check-in.



3 Hour Turnaround

Your digital report is emailed within 3 hours of us entering the property, distributed instantly to every party you name.



Tenants Comment & Sign Online

Tenants receive a copy instantly and can type in comments, upload photographs and sign in the browser.

Works With Any Inventory

We conduct the check-out against our own or another inventory company's check-in report.

Who it's for

N
Landlords ending a tenancy
N
Letting agents managing deposit returns
N
Property managers and HMO landlords
N
Student accommodation providers at summer changeover
N
Anyone needing independent, impartial evidence for a deposit scheme
N
Single properties and large portfolios alike

What's included

N
Full room-by-room condition assessment
N
Direct comparison with the original check-in report
N
Identification of damage, changes or missing items
N
Assessment of cleanliness against the check-in standard
N
Several dated photographs for each item
N
Clear notes on fair wear and tear
N
Meter readings recorded on the day
N
Smoke and CO alarms tested for function and expiry
N
Appliance manuals listed
N
Fit for Human Habitation report included
N
Digital report delivered within 3 hours

Process

An independent, side-by-side comparison. Book online for the day the tenant vacates, no need to check availability, and we allocate a clerk and confirm once we receive your order.

Book your check-out

Ideally scheduled for the day the tenant vacates. Send us the original inventory if it isn't ours.

On-site comparison

Our clerk compares current condition and cleanliness against the check-in, records meters and tests alarms.

Report delivered

A digital report follows within 3 hours to landlord, agent and tenant, ready for the deposit decision.

Why the check-out matters

Check-out reports are vital when tenants move out: the tenant wants their deposit back, and the landlord needs to be able to apply a charge if one is justified. Without an independent report, landlords may struggle to justify deductions.

At the end of the tenancy the tenant must return the property in the condition it was originally let, allowing for fair wear and tear. If anything differs beyond that, the landlord can claim repair, replacement or additional cleaning from the deposit.

Fair wear and tear

Anything to be repaired or replaced should be on a like-for-like basis, a second-hand desk should not be replaced with a brand-new one.

Wear and tear is deterioration through normal use over time, such as carpets becoming worn. Our reports clearly separate this from chargeable damage, taking into account the length of the tenancy and type of occupancy.

Conclusive evidence

Our detailed reports help ensure the other party doesn't take a dispute to the arbitrator, because the evidence is conclusive, or, if they do, the evidence is of the right quality to support your case with TDS, DPS or MyDeposits.

Agent, landlord and tenant can sign, share and comment on the report and upload new photographs in the browser. Everything stays in one document.

When you need an inventory

A check-out is most often booked at the end of a tenancy, but an independent record of condition is just as useful whenever occupancy changes.

End of tenancy

Eviction

Part exchange of tenants during the tenancy

Separation

Divorce

Pricing Guidance

From £90

Final price depends on property size, confirmed before booking.

Check Fees

Frequently asked questions

Why do I need a check-out inventory?

No matter how well a tenant looks after the property, it will not be in the same condition at the end of the tenancy as at the start. A detailed, impartial check-out gives both sides the evidence they need.

What can be deducted from the tenant's deposit?

A landlord can make deductions for things that cost them money: damage to the property or furniture, missing items, cleaning because the property was left dirty, or outstanding rent.

Do you consider fair wear and tear?

Yes. A landlord should not deduct for damage that is fair wear and tear, deterioration through normal use over time, such as worn carpets. Our reports clearly distinguish this from chargeable damage.

Do you decide who gets the deposit?

No, we provide independent evidence. The landlord, tenant and deposit scheme use it to reach a fair decision.

Can you check out against another company's inventory?

Yes. Our clerk will conduct the check-out based on our own or another inventory company's check-in report.

Do tenants need to attend the check-out?

Tenant attendance is optional. The inspection can be completed independently if access is available, and the tenant can review, comment and sign online afterwards.