Inventory with Check In
Inventory with Check In
A full photographic inventory compiled on move-in day, then walked through and signed with the tenant, keys handed over, alarms tested, meters checked.
From £130
Overview
An inventory with check-in combines a detailed property inventory with a formal check-in appointment. Our clerk arrives around two hours before the tenant, compiles the inventory so it reflects conditions at the exact moment of moving in, then meets the tenant to hand over the keys, test the alarms, show the meters and go through the report together. The tenant can type in comments, upload their own photographs and sign the report on the spot, so the tenancy starts on the right foot, with nothing left for you to do.
Benefits
Tenant Sign-Off
The tenant reviews and signs the report on the day, and can add comments and photographs, reducing later disagreement.
Compiled On Move-In Day
The inventory is created the day the tenant moves in, so it is the most accurate reflection of conditions at the start.
3 Hour Turnaround
A digital report follows within 3 hours of the appointment, distributed instantly to tenant, agent and landlord.
Keys, Alarms & Meters
We hand over and label the keys, test smoke and CO alarms for function and expiry, and record meter readings on the day.
Boosts Tenant Confidence
A transparent, independent record earns the tenant's trust and gives everyone a shared reference point.
Dispute-Ready Evidence
Clear, impartial observations suitable for DPS, TDS and MyDeposits adjudication.
Who it's for
- Private landlords wanting tenant buy-in from day one
- Letting agents managing new tenancies
- Property managers and HMO landlords
- Student accommodation providers
- Portfolios with frequent tenant turnover
- Single lets and multi-property portfolios alike
What's included
- Comprehensive room-by-room list of property condition
- Several photographs for each item
- Cleanliness assessment of every room
- Meter readings recorded on the day
- Location of the stopcock
- Appliance manuals listed
- Smoke and CO alarms tested for function and expiry
- Fit for Human Habitation report included
- Keys handed over and recorded
- Tenant walkthrough with signature or digital acknowledgment
- Digital report within 3 hours
Process
One appointment, tenant and clerk together. You don't need to check availability, book the property for move-in day and we allocate a clerk, then confirm once we receive your order.
1
Access arranged
We collect the keys from you or your agent and arrive around two hours before the tenant.
2
Inventory completed
Condition, contents, cleanliness, meters and alarms recorded room by room.
3
Check-in appointment
Keys handed over; clerk and tenant walk through the property and the report together.
4
Tenant sign-off
The tenant adds comments or photographs and signs on the spot.
5
Report delivered
A digital report follows within 3 hours to every party you name.
Why a check-in matters
A professionally completed inventory with check-in establishes condition at the start, protects landlords against unfair damage claims, gives tenants clarity and transparency, and supports deposit protection compliance.
Without a check-in inventory, deposit deductions can be difficult to justify at the end of the tenancy.
How you receive the report
We email you a detailed written report with high-quality photographs within 3 hours of the check-in. Give us the tenant's or any other party's email and they receive a copy instantly.
Everything is done then and there, you don't have to leave it to the tenant to check and sign later, though they can also review, comment and sign online from any device.
No hidden costs
Prices are structured by number of bedrooms and level of furnishing, and we cover furnished, part-furnished and unfurnished properties.
There is no printing or mailing, tenants comment and sign online, and everything is distributed to all parties instantly. Letting agents and larger landlords qualify for discounted rates.
Pricing Guidance
From £130
Final price depends on property size, confirmed before booking.
Frequently asked questions
Do I need a check-in inventory?
The check-in is not compulsory, but it gives added security should there be any dispute over the deposit when the tenant moves out. With us everything is done then and there, you don't have to leave it to the tenant to check and sign.
Do tenants need to attend the check-in?
Tenant attendance is recommended but not required. Provided access and instructions are arranged, we complete the check-in independently and the tenant can review the report later, type in comments and sign online on any device.
What if the tenant disagrees with something?
Any disagreement is noted directly in the report alongside our clerk's observation, and the tenant can upload their own photographs, keeping the record balanced.
Can you check the tenant's Right to Rent documents?
Yes. On behalf of the landlord, our clerk can check that the tenant and all other occupants aged 18 or over have the right to live in the United Kingdom, and register copies of their documents.
How long does the appointment take?
The inventory itself is completed before the tenant arrives; the walkthrough and sign-off with the tenant typically takes 30-60 minutes depending on property size.
How quickly will I receive my report?
Typically within 3 hours of the check-in, delivered digitally to every party you name.
Are your reports suitable for deposit disputes?
Yes. Our reports are suitable for use with DPS, TDS and MyDeposits.
Do you offer discounts for letting agents?
Yes. We offer discounted rates to letting agents and landlords with larger portfolios, most clients report savings of around £600 per month per office.
Related services
Ready to book an Inventory with Check In?
Most bookings confirmed within the hour, reports delivered within 3.
