Property Inventory Services
Property Inventory Service for Letting Agents & Landlords
A professionally prepared inventory is your first and strongest line of defence against disputes, deposit deductions, and costly disagreements. At Hamilton Property Inventory Group, we deliver meticulously detailed, unbiased, and fully compliant inventory reports giving you total confidence from day one.
Start of Tenancy Inventory
A property inventory report (also known as a new inventory or check-in inventory) is a comprehensive record of a property’s condition at the start of a tenancy.
- Schedule of Conditions
- Cleanliness Recorded
- Items Listed
Inventory With Check In
A property inventory report as above, but in addition our inventory clerk will meet the tenants to hand them over the keys, test smoke alarm and record signature on report.
- Schedule of Conditions
- Compliance Checked
- Tenant Signature Captured
Mid-term Inspections
An interim property report is conducted partway through the tenancy to highlight any potential issues such as unauthorised occupation, pets and smoking as well as any known anti-social behaviour.
- Every 3, 6 or 12 Months
- Cleanliness Recorded
- Issues Listed
Check Out Inventory
A check-out inventory report is carried out once a tenant vacates the property. It records the condition of the property, fixtures, fittings, and cleanliness, and compares them directly against the original check-in inventory.
- Damages Noted
- Cleanliness Compared
- Missing Items Listed
When a tenancy begins, everything depends on one document: the inventory.
Start every tenancy with a detailed, independent, and legally robust inventory report. Our professional inventory clerks provide accurate documentation to protect landlords, support letting agents, and minimise deposit disputes.
Book this type of inspection if you don't need a check in, we will send you the report and won't meet the tenants. Go here for Inventory with Check In if you also want us to meet the tenants for the Check In procedures.
What Is a New Property Inventory
A New Inventory (Start of Tenancy) is a comprehensive report of a property’s condition and contents at the start of a tenancy.
It includes:
- Detailed written descriptions of every room
- High-resolution photographic evidence
- Fixtures, fittings, and furnishings condition
- Cleanliness standards
- Meter readings
- Smoke alarms test
This document becomes the benchmark for the entire tenancy and the key reference at check-out.
Why a Professional Inventory Services Matters
Without a professionally compiled inventory:
- Deposit disputes become difficult to win
- Evidence may be rejected by adjudicators
- Landlords risk financial loss
- Letting agents risk reputational damage
With us, you get:
- Legally robust documentation
- Unbiased, third-party reporting
- Clear, adjudicator-friendly evidence
Secure a professional, compliant inventory and protect your clients from day one.
What’s Included in Our New Inventory Service
Every inventory report is designed to be clear, structured, and dispute-ready.
Your report includes:
- 100+ high-quality photographs (average property)
- Room-by-room breakdown with condition details
- Cleanliness assessment
- Detailed notes on wear, damage, and finishes
- Meter readings (if accessible)
Delivered in a professional digital format, you can zoom in for a detailed view, jump to rooms, share with tenants online, sign and type in comments, safe a PDF into your local device.
Conducted by Qualified Inventory Clerks
All reports are completed by trained, professional clerks who are:
- Trained by Association of Independent Inventory Clerks
- Experienced across residential, HMO, and high-value properties
Fully insured:
- £1,000,000 Professional Indemnity
- £5,000,000 Public Liability
We ensure accuracy, consistency, and complete impartiality in every report.
What Is a New Property Inventory
We understand lettings move fast.
That’s why we offer:
- Next-day availability (subject to booking)
- Reports delivered within 3 hours
- Priority options for urgent move-ins
Please note:
Turnaround may vary for:
- Large HMOs or multi-unit blocks
- Commercial or hotel properties
- Heavily furnished homes
- New trainee clerk assignments (quality-checked)
Who's Using Our Moving In Inventory
A property inventory report (also known as a new inventory or check-in inventory) is a comprehensive record of a property’s condition at the start of a tenancy.
We support:
- Letting agents
- Portfolio landlords
- Build-to-rent operators
- Property managers
- Housing associations
Whether it’s a studio flat or a 50+ unit block, we scale with your needs.
Detailed, Compliant & Court-Ready Inventory Reports
Our reports include structured descriptions and extensive photographic proof.
Without a professional inventory, landlords risk losing deposit claims due to insufficient evidence.
Reduce Deposit Disputes with Professional Inventories
A professionally prepared inventory report:
- Strengthens deposit claims
- Reduces tenant disputes
- Protects landlord income
- Enhances letting agent credibility
Our reports are structured to align with deposit scheme expectations and adjudication standards.
Book a Property Inventory Clerk Today
Using a professional inventory clerk ensures your report is:
Legally Compliant & Dispute-Ready
Independent & Impartial
Detailed & Evidence-Based
Inventory Services For Rental Homes
Read more about our other property inventory services or check the full price list.
Inventory With Check In
Midterm Inventory Inspection
Inventory Check Out
Read About Us
FAQ
What is a property inventory report and why do I need one?
A property inventory report is a detailed record of the condition and contents of a property at a specific point in time. It protects you by clearly showing what was there and what condition it was in—helping avoid “he said, she said” situations and reducing the risk of deposit disputes.
What’s included in your inventory reports?
You get a fully comprehensive report with written descriptions and high-quality photographs. Each room, fixture, fitting, and item is recorded clearly so you have a reliable point of reference at check-in, midterm, and check-out.
How quickly will I receive my report?
Reports are typically delivered within 3 hours after the visit. That means you’re not left chasing paperwork or delaying move-ins or check-outs.
Do you carry out check-ins and check-outs as well?
Yes. We provide Start of Tenancy Inventories with Check-In, Midterm Inspections, and Inventory Check-Outs. This gives you a consistent record throughout the entire tenancy.
How does an inventory help with deposit disputes?
A clear inventory with detailed photos gives you solid evidence of the property’s condition at the start and end of the tenancy. This makes it much easier to fairly assess damage versus fair wear and tear—and helps support your case if a dispute arises.
Do you work with both letting agents and private landlords?
Absolutely. Whether you manage a large portfolio or just one property, you’ll get the same professional, reliable service.
