Inventory Clerks
Professional Inventory Services for Letting Agents
Reliable, independent inventory reporting that helps protect your landlords, tenants, and agency. Hamilton Property Inventory Group provides detailed inventory, check-in, check-out, and inspection reports designed to support professional property management.
Supporting Letting Agents with Reliable Reporting
Managing rental properties requires clear documentation and dependable service partners.
We work with letting agents to deliver professional inventory reports that support smooth tenancy management and help reduce the risk of disputes.
Our reports provide structured documentation that can support deposit negotiations and help demonstrate the condition of a property throughout the tenancy.
Inventory & Schedule of Condition
A detailed report documenting the condition, fixtures, fittings, and contents of the property before the tenancy begins.
Check-In Reports
Confirming the property's condition at move-in, ensuring tenants understand the inventory, testing Smoke Alarms, recording signature on report and hading over keys.
Check-Out Reports
A comparison report identifying any changes in property condition at the end of the tenancy.
Interim Inspections
Mid-tenancy inspections that help agents identify maintenance issues early and keep landlords informed.
Fast, Accurate Independent Inventory Reports
Last minute booking, heavily furnished property, complex country house, listed mansion or any home inventory requirement, our house inventory company has a team of clerks available 7 days a week. 3 Hours typical turnaround, covering the South West of England and London.
Fast, available, reliable
Turnaround: 3 hours after access. Unlimited availability. No missed appointments.
Fully insured
Public Liability and Professional Indemnity insured, trained to highest AIIC standards.
Effortless management
We send a copy of the report to all parties involved, no need to spend time with admin.
99.9% Accuracy guarantee
No dictation, no outsourced typing, all reports completed on site for clear evidence to minimise disputes.
Global performance
Covering South West England + parts of London, with a staged rollout to UK-wide coverage using local clerks
Single point of contact
One point of contact for all your bookings, centralised invoicing, minimise calls and admin tasks.
Instant Inventory Report Distribution
As soon as our clerk will leave the property, the report is complete and we will automatically send the inventory for signing electronically to you, Landlord and Tenant(s). No further input is required from an agent or landlord, there is nothing left for you to do.
Automate your Inventory booking Schedule
Effortless Booking Automation
Streamlined Processing
Available 24/7
Time-Saving Integration
Why Letting Agents Work with HPIG
Letting agents need inventory services that are consistent, professional, and dependable.
HPIG provides:
-
Clear and structured reports
-
Detailed photographic evidence
-
Reliable turnaround times
-
Independent and unbiased reporting
-
Professional communication with agents and tenants
Reports are typically delivered within 3 hours of the property access.
Professional Standards
HPIG maintains high professional standards and operates with full insurance cover.
-
Trained by the Association of Independent Inventory Clerks
-
£1,000,000 Professional Indemnity Insurance
-
£5,000,000 Public Liability Insurance
These protections give agents and landlords confidence in the reliability of our reporting.
Reliable Support for Your Property Portfolio
Whether you manage a small portfolio or multiple properties, HPIG can support your agency with professional inventory services.
We work with:
-
Independent letting agents
-
Estate agencies with lettings departments
-
Property managers
-
Portfolio landlords
What Our Reports Include
Every report includes:
-
Room-by-room property descriptions
-
Documentation of fixtures and fittings
-
Photographic evidence
-
Clear report formatting
This structured documentation helps agents maintain accurate tenancy records.
Simple Booking Process
Working with HPIG is straightforward.
1. Book the inspection
Schedule an inventory appointment at a convenient time.
2. Property inspection
A detailed room-by-room inspection is carried out.
3. Report delivery
The completed report is delivered promptly, usually within 3 hours.
Partner with HPIG
If your agency requires reliable inventory services, HPIG can provide professional reporting to support your property management.
Adjudicators look for clear inventory/check-in/check-out evidence with photos - not opinions or memory.
When a deposit dispute hits, “fast” doesn’t matter if the evidence doesn’t hold up. On-site reporting stays true to what you actually see.
Hamilton Property Inventory Group completes reports on-site (not dictated and typed later), so what’s in the property is what ends up in the report- accurately, with photos taken at the time.
You stay in control without being dragged into the details.
We handle the appointment, document the condition clearly, and deliver digitally-so it feels like it “took all of the pressure off me.”
Independent Inventory Company
Why Choose Us
Choosing the Hamilton Property Inventory Group for your home inventories will give you reassurance about consistency and accountability while still having someone who knows the local housing stock, access patterns, and landlord/agent expectations to assure smoother move-ins, fewer disputes, less admin, clearer evidence.
One of the most common references in our reviews are refering to: “Quick to respond… and fit us in even at the last minute" or "Trusted by letting agents and landlords who can’t afford errors" and “Efficient and a fully comprehensive report… landlords and tenants have always been satisfied.”
How fast do I get the report?
Reports are delivered within about 3 hours after access/keys.
Do you offer clear fixed fees?
Yes for residential: fixed fees by property size and furnished/unfurnished, with a simple add-on for extra rooms; commercial and hotel work is quoted from details provided.
Do you cover my area?
Our service is availabile in the South West and parts of London and we have a nationwide expansion plan.
What can you do to limit disputes?
Clear notes + photo evidence + a consistent structure makes it easier for tenants to agree-and easier to defend fair deductions.
How can you increase the efficiency of a Leeting Agency?
You will spend less time chasing signatures and follow-ups. Digital delivery and on-site signing/comments mean fewer calls, fewer emails, and fewer loose ends after move-in.
Can you handle last minute requests?
Keep move-ins on track, even “at the last minute.” When timelines change, you need a team that can “fit us in even at the last minute” and still deliver a detailed report fast.
