Local Inventory Clerks
Property Inventory Services That Stands Up In Deposit Disputes
Protect every tenancy with clear, fast inventory reports you can rely on. All reports are completed on site, hundreds of digital photos included, delivered within 3 hours to all parties, automation that means less work for the lettings team.
"I have used Sebastian and the team for a few years as a letting agent and have never been let down by them."
Phebe Young, Lettings Manager, Robert Cooney Lettings
Trusted by Letting Managers
Independent Property Inventory Services
Get a smoother move-in, fewer disputes and less admin for your lettings team. All inventory reports are completed on site with photo evidence for 100% accuracy and are delivered to all parties automatically. Our inventory reports are aligned with primary deposit guidance: inventories/check-in and check-out evidence, dated photos and signatures, which carry significant weight in deposit disputes, especially when prepared by a credible third party.
Letting Agents
Counties Covered
Inventory Clerks
- Protect Deposits
- Move-Ins On Schedule
- Automation On
Rental Property Inventory
Understanding The Tenancy Cycle
It begins with the Start of Tenancy Inventory, where we create a detailed photographic and written report documenting the condition and contents of the property before the tenant moves in.
This can be extended with an optional Check In, where the inventory is reviewed with the tenant and keys are handed over, helping ensure transparency from day one. This is usually carried out on the same day as the inventory, on the day the tenants are moving in and is called the Inventory with Check In.
During the tenancy, a Midterm Inventory Inspection can be carried out to identify maintenance issues, ensure the property is being looked after, and help prevent disputes later on.
Finally, at the end of the tenancy, the Check Out report compares the property’s condition against the original inventory, providing clear evidence of any changes, damage, missing items or cleaning requirements.
Our Tenancy Inventory Reports are designed to protect landlords, letting agents, and tenants at every stage of a tenancy.
Together, these stages create a complete audit trail that helps minimise disputes and supports a smooth tenancy process for everyone involved offering clear record.
Property condition report
What You Will Get? Zero Dispute Cases.
100% Accurate Reports
All reports are completed on site, what we see is what we record directly into the report, no third party transcription is used.
Inventory & Schedule Of Conditions
A detailed description and photographic report listing the content and its condition within a property that is being let.
Fitness For Human Habitation
All our start of tenancy reports will include for free a dedicated Housing Health and Safety Rating System (HHSRS) report.
Meter Readings Recorded
Start every tenancy right, with clear evidence, dateed photos that clearly state the reading at the time of the inspection.
Smoke Alarms Tested
It is the landlord's leagal obligation to test the smoke alarms on the day the tenants are moving in, we will test all alarms.
Reduce deposit disputes with better evidence.
Clear descriptions and detailed photographs make it easier to compare condition at the start and end of the tenancy. That gives you stronger evidence if anything is challenged.
Instead of relying on memory or messy notes, you have a report that helps everyone see what is fair with dated photos, comments and signatures.
Stay covered when plans change at the last minute.
Tenancy dates move. Tenants run late. Providers cancel. You need an inventory partner who can help keep things on track when timing gets tight, no matter how many instructions you have to handle.
That means fewer delays, less stress for your team, and more confidence that the job will get done.
Save time on every tenancy.
When your inventory process runs smoothly, your team gets time back. Reports are handled for you, shared automatically, and ready when you need them. That means less admin, fewer follow-ups, and a simpler move-in or move-out day.
Get clear, professional reports without the back-and-forth, unlimited availability for instructions.
Property Inventory Services
Property Inventory Services For Letting Agents And Landlords
Start Of Tenancy Inventory
A detailed and accurate report that will document the property's condition, fixtures, fittings, and contents at the start of every new tenancy in the cycle. A comprehensive and impartial inventory list.
Move tenants in faster with on-site inventory reports that protect your deposit decisions.
The Inventory Includes:
Schedule Of Conditions
Level of Cleanliness
Meter Readings
Keys At The Check In
Smoke Alarms Tested
External And Internal Areas
Fitness For Human Habitation
Included For Free:
High Quality Reports
Clickable Photographs
Automatic Distribution
Tenant Type Comments
Keys Collour Labelled
Kitchen Appliances
Photos Timestamped
Downloadable PDF
Inventory With Check In
Confirm the property condition, test smoke alarms, hand over keys, record signatures and ensure tenants understand the inventory at the start of the tenancy, with 7 days to check.
You shouldn’t have to worry the inventory report is wrong-or chase people for sign-off.
Inventory + Check In:
Schedule Of Conditions
Level of Cleanliness
Meter Readings
Keys At The Check In
Smoke Alarms Tested
External And Internal Areas
Fitness For Human Habitation
Onsite Digital Signature
Included For Free:
High Quality Reports
Clickable Photographs
Automatic Distribution
Tenant Type Comments
Keys Collour Labelled
Kitchen Appliances
Photos Timestamped
Downloadable PDF
Inventory Check Out
Compare the property condition against the original inventory, highlight any cleaning issues, damage or missing items so that letting managers and/or landlord can take an informed decision.
If the report is incorrect or has missed items, you’re stuck arguing with tenants at check-out.
The Check Out:
Tenant Responsibilities
Landlord Maintenance (If Any)
Level of Cleanliness Compared
Keys Handed Back
Smoke Alarms Tested
External And Internal Areas
Meter Readings
Onsite Digital Signature
Included For Free:
High Quality Reports
Clickable Photographs
Automatic Distribution
Tenant Type Comments
Keys Collour Labelled
Kitchen Appliances
Photos Timestamped
Downloadable PDF
Hamilton Property Inventory
Stop Losing Time With Reports, Chasing, And Avoidable Disputes.
Keep move-ins, check-outs, and deposit disputes under control. You'll get a comprehensive report with detailed photographs, a clear record of condition, and a smoother handover from start to finish. We handle the detail, so there is less for you to chase and less left for you to do.
- Independent
- Compliant, Trained by The AIIC
- Fully Insured
- Single, Centralised Point Of Contact
An Experienced & Trusted Leader
Sebastian has 12+ years experience in the industry as Operation Director in he's previous role, he is the familiar face of the company having done inventories for letting agents across the whole South West and London.
Hamilton Property Inventory Group helps you keep tenancies moving with professional New Start of Tenancy Inventories, Start of Tenancy Inventories with Check In, Midterm Inspections, and Inventory Check Outs.
Our team is using the best inventory creation software, the Inventory Base App.
A Highly Reliable & Trained Team
Our growing team of property inventory clerks is growing every day with new members choosing to be trained to the highest standards throughout the country.
Last minute booking, heavily furnished property, complex country house, listed mansion or any home inventory requirement, our house inventory company has a team of clerks available 7 days a week with 3 Hours typical turnaround.
This is built for busy letting agents and landlords who want a friendly, professional service that is quick to respond and easy to book.
- 3 Hours Turnaround
- Key Collection & Return
- Automated Delivery
- Digital Photo Evidence
Why Have An Inventory?
Clear evidence record: what’s seen is what’s recorded, with photos captured in the moment.
Reduce deposit disputes with better evidence.
Clear descriptions and detailed photographs make it easier to compare condition at the start and end of the tenancy. That gives you stronger evidence if anything is challenged.
Instead of relying on memory or messy notes, you have a report that helps everyone see what is fair with dated photos, comments and signatures.
Stay covered when plans change at the last minute.
Tenancy dates move. Tenants run late. Providers cancel. You need an inventory partner who can help keep things on track when timing gets tight, no matter how many instructions you have to handle.
That means fewer delays, less stress for your team, and more confidence that the job will get done.
Save time on every tenancy.
When your inventory process runs smoothly, your team gets time back. Reports are handled for you, shared automatically, and ready when you need them. That means less admin, fewer follow-ups, and a simpler move-in or move-out day.
Get clear, professional reports without the back-and-forth, unlimited availability for instructions.
property inventory Clerk
A Simple Inventory Management Process
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Book Online
Once the booking form is complete, we will create a free account for you on the Invetory Base platform where you can manage all your inspections. Our nearest trained and experienced inventory clerk will be allocated.
Clerk Attends
The inventory clerk will collect keys from your office, visit the property and compile the inventory report on site with plenty of evidence that stands up in deposit disputes giving you a 100% accurate tenant moving in record.
Sign Off
Tenants/ Landlords receive a copy automatically, they will have 7 days to check everyting in the report, type in their comments if any and sign the report online or in person, if the Check In option is selected.
local Inventory Company
What Letting Managers and Landlords Say
Most our clients apreciate our national ambition, staffed by our own local clerks to avoid instances of overload, one of our team member will always be available for your invenotry reuirement.
Our focus is to give you clear evidence for winning a deposit claim with a proper inventory check-in trail, whilst being completely impartial and fair with the tenants too. Facts baby!
Independent Inventory Company
Have a Question?
Choosing the Hamilton Property Inventory Group for your home inventories will give you reassurance about consistency and accountability while still having someone who knows the local housing stock, access patterns, and landlord/agent expectations to assure smoother move-ins, fewer disputes, less admin, clearer evidence.
One of the most common references in our reviews are refering to: “Quick to respond… and fit us in even at the last minute" or "Trusted by letting agents and landlords who can’t afford errors" and “Efficient and a fully comprehensive report… landlords and tenants have always been satisfied.”
How quickly can I book an inventory?
As early as possible is always best, but if timing is tight, we do our best to help you keep things moving. Most of our cleints book 6-7 days before the start of the tenancy.
What is the difference between Inventory and Inventory with Check in, what to choose?
The key difference and objective with this type of inventory is that the clerk is required to meet the tenants and record their signature so the agency and/or landlord isn't required to chase them to sign the report. Also, it is the landlord's legal responsibility to check smoke alarms and carbon monoxide alarms on the day of the tenant's moving in, so with us you tick all the boxes, we take care of it for you.
What do your reports include?
Your report records the property’s condition and contents with clear written detail and photographs, so you have a strong point of reference at every stage of the tenancy.
Do you work with both letting agents and landlords?
Yes. Whether you manage one property or a growing portfolio, you can book the service you need and keep your tenancy process organised.
What can you do to limit disputes?
Clear notes + photo evidence + a consistent structure makes it easier for tenants to agree-and easier to defend fair deductions.
How can you increase the efficiency of a Leeting Agency?
You will spend less time chasing signatures and follow-ups. Digital delivery and on-site signing/comments mean fewer calls, fewer emails, and fewer loose ends after move-in.
Can you handle last minute requests?
Keep move-ins on track, even “at the last minute.” When timelines change, you need a team that can “fit us in even at the last minute” and still deliver a detailed report fast.
